FAQs for Prospective Applicants

Do I qualify for any of the funds?
We support activities for:

–          School children
–          Young people
–          Youth workers
–          School teachers
–          Vocational and University students
–          University staff
–          Apprentices
–          Businesses
–          & many more!


Is Erasmus+ just for Students like Erasmus?
No. Erasmus+ is the result of the integration of the European Commission’s previous programmes including the Lifelong Learning Programme, Youth in Action and Erasmus Mundus. Erasmus+ is open to all sectors of lifelong learning including higher education, vocational education and training, school education, adult education as well as youth and sport. More information about the programme can be found on our guide to apply webpage.


What’s the difference between centralised and decentralised projects?
The Erasmus+ programme is broken down into centralised and decentralised activities.
Centralised activities are larger and more strategic projects managed at a European level by the European Commission, designed to tackle specific issues throughout Europe. Decentralised activities on the other hand are directly managed by the National Agency (EUPA).


Which countries are eligible to participate in Erasmus+?
As a general rule the Erasmus+ programme is open to programme countries which include member states of the European Union as well as non EU programme countries. Other countries can participate in the programme on a limited basis and may participate in certain actions or according to specific conditions, these are known as partner countries. More information about participating countries can be found on the programme guide.


When is the next deadline?
Click here for the respective deadlines.


Where can I find the application?
Applications for the three Erasmus+ Key Actions are found here.


What kind of documentation do I need to apply?
The list of documents required (mandate form, timetable and activity programme forms and distance calculator) are found here.


How many annexes can be uploaded with the application?
Since there are only 5 spaces in the Annexes section of the application form it is suggested that documents are combined into a single document, rather than uploading them separately. However, it is important to note that there is a 10MB limit so only mandatory and necessary documents should be uploaded.


What steps must be followed in order to submit an Erasmus+ project?
Applicants must follow the steps below:

  • Individuals are not entitled to submit project proposals in the framework of the Erasmus+ Programme, except for individuals applying on behalf of a group of (at least four) young people active in youth work i.e. as an informal group of young people.
  • Each organisation involved in the application must register in the Participant Portal and receive a Participant Identification Code (PIC). PIC obtained from previous EU Programme registrations is valid also for applying under Erasmus+
  • Check the compliance with the Programme criteria for the relevant Action/field.
  • Check the financial conditions.
  • Fill in and submit the online application form (e-form) together with the relevant accompanying documents.


Do I need accreditation or a charter to apply for funding?
When making an application an organisation must be aware of the requirements and criteria for participation.
For higher education institutions, an Erasmus Charter for Higher Education (ECHE) is required prior to making an application for Erasmus+. Institutions only need to apply for the charter once and the charter will last for the duration of the programme.
If you are a vocational education and training (VET) organisation with a proven track record in organising VET mobility projects for learners and staff and meet the programmes specific requirements, you are encouraged to apply for the VET Mobility Charter. Please note that you do not have to be a VET Mobility Charter holder in order to apply for Erasmus+ funding for KA1 VET projects. The Charter aims to reward and promote quality in mobility enabling sending organisations to further develop their international strategies.

What constitutes special needs?
Within the Erasmus+ Programme Guide special needs is defined as a disability which could include mental, physical, sensory or other disabilities. A person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project or mobility would not be possible without extra financial support. For further details regarding special needs and the availability of financial support please review the Erasmus+ Programme Guide and EUPA’s guidance documents applicable to the sector and Key Action you are applying for.


How much funds can I obtain?
Depends on the action being applied for, the amount that an applicant can request should represent the best estimate of the costs. While this might not always be the maximum (as you can apply for lower amounts), please note that should your application be selected, the amount set in the application form CANNOT be increased at a later stage.


“I have no option but to travel the day before and come back on the day after the training. Should I apply for subsistence for the extra days as well or I should only stick to the official days of the mobility.”
A request for grants to travel the day before the activity starts and to return the day after the activity ends are available to beneficiaries, however the amounts applied for CANNOT be increased after the application form has been submitted. Also if one must travel days before the start of the activity or days after the end, a justification is needed for this application. Extra days will not be accepted without any justification.


“What makes a good dissemination plan?”
A good dissemination plan will include dissemination activities which are focused, relevant and well described with a clearly identified target audience. Dissemination activities may be in the form of local meetings, workshops or discussions with members of the wider community. Projects may also consider hand-outs, reports, evaluations or videos to assist with these dissemination activities.


Can we set a meeting to discuss my application?
Once one has analysed the website, gathered ideas and looked at the application form, a one-to-one meeting can be set for further queries by contacting the communication team on the email:  communications.eupa@gov.mt. Information meetings are also available for the public to participate, when setup from time to time, to help and give practical tips to prospective applicants.