Guide to apply

1. Pre Application Stage 

Organisation Registration

Before applying for funding (by submitting a project proposal), all organisations (partners) involved in the project must first be registered with the Commission. For certain actions, you must apply through the National Agencies and, for others, through EACEA.

 

Register your organisaiton

Organisation ID

If you are submitting a proposal to a National Agency you require the Organisation ID.

If this is your organisation’s first time applying through a National Agency, you have to register your Organisation first and obtain an Organisation ID. Please follow the link below:

https://webgate.ec.europa.eu/erasmus-esc/organisation-registration/screen/home

Organisations that have already participated in an Erasmus+ or European Solidarity Corps action managed by a National Agency and have a Participant Identification Code (PIC) have been assigned an Organisation ID automatically.

For further guidelines on the Organisation Registration when applying for an EU grant under the Erasmus+ Programme kindly click HERE

 

Personal Identification Code (PIC)

If you are submitting a proposal to the EACEA you require a Participant Identification Code, or PIC, a unique code that identifies an organisation.

Follow the below steps which will guide you through the process:

1. Registration of organisation

2. Validation of organisation  – LEAR appointment and Financial viability check 

3. Data update 

More information on this can be found in the Portal FAQs and User Guide. One can also visit the IT helpdesk to for answers to your questions about the Participant Portal tools and processes.

On completing registration, you will receive a 9-digit Participant Identification Code (PIC) – to be quoted in your proposal and in any correspondence with the Commission. Furthermore remember that if you intend to name another organisation as a partner in the application form, they also must have a PIC.

Duplicate PICs
If someone creates a new PIC for your organisation while you already have one, your LEAR or Account Administrator should contact the Validation Services via the messaging tool in the Beneficiary Register (My Organisations page on the Participant Portal) so that they transfer any information related to this duplicate PIC to the correct PIC.

Video Tutorials

How to apply for a PIC

How to fill in an Erasmus+ application form

Applicants can choose to fill in the applications in English or in Maltese. Click here for more information about all the upcoming deadlines.

Erasmus+ Programme Guide

There are a number of different requirements that an organisation must fulfill before applying for Erasmus+ funding. In order to  understand the funding rules and eligibility criteria it is essential that reference is made to the Erasmus+ Programme Guide, a tool for anybody who would like to have a thorough knowledge of what the Erasmus+ Programme is about.

A detailed description of the Erasmus+ Programme, its funding and respective deadlines, can be found on the Erasmus_Programme_Guide_2020_v2_en  (Version 2(2020): 26-02-2020)

The 2020 Erasmus+ General Call for Proposals can be downloaded from here. (published 05/11/2019)

The Corrigendum to Call for proposals 2020 – EAC/A02/2019 – Erasmus+ Programme can be downloaded from here. (published 26/02/2020)

3 Step Approach

EUPA are recommending a 3 step approach for project applications. The EUPA is offering a service where the project proposal according to sector (KA1 or KA2), is sent to the Programme Coordination and Communications Unit (PCCU) within the EUPA for their review at least one month before the deadline. Following this review, feedback may be given to ensure that the project application is in line with European and Maltese priorities. Moreover, the PCCU may refer the applicant to MEUSAC for assistance in the formulation of application and to further develop the project idea.

 

National Priorities

The National Priorities for the Erasmus+ programme can be downloaded from here.

Other areas that are not mentioned as Priorities may still be considered by the Projects Evaluation Committee.

General Conditions

The General Conditions for Monobeneficiary and Multibeneficiary projects can be found here.

2. Application Forms 

Before starting your application, please check if your organisation has a unique Organisation ID that is required to participate in Erasmus+ actions managed by National Agencies. You can search for your Organisation ID or register a new organisation using the Erasmus+ and European Solidarity Corps platform: https://webgate.ec.europa.eu/erasmus-esc/organisation-registration

Key Action 1: Mobility of Individuals

Kindly click HERE to access applications including:

  • Youth Mobility (KA105) (2020 Round 1 call published 05/11/2019)
  • Adult education staff mobility (KA104) (2020 call published 05/11/2019)
  • School Education Staff Mobility (KA101) (2020 call published 05/11/2019)
  • Higher education student and staff mobility within programme countries (KA103) (2020 call published 05/11/2019)
  • Higher education student and staff mobility between Programme and Partner Countries (KA107) (International Credit Mobility;Round 1; (2020 call published 05/11/2019) (Higher Education applicants should also download the the Do’s and Don’ts for Applications)
  • VET learner and staff mobility (KA102) (2020 call published 05/11/2019)
  • VET learner and staff mobility with VET mobility charter (KA116) (2020 call published 05/11/2019)

The Online Linguistic Support provides participants in Erasmus+ long-term mobility activities (Key Action 1) with the opportunity to assess their knowledge of the language they will use to study, work or volunteer abroad. Download Online Linguistic Support Guide.

Key Action 2: Cooperation for innovation and the exchange of good practices

Kindly click HERE to access applications including:

  • Strategic Partnerships for adult education (KA204) (2020 call published 05/11/2019)
  • Strategic Partnerships for School Education (KA201) (2020 call published 05/11/2019)
  • School Exchange Partnerships (KA229) (2020 call published 05/11/2019)
  • Strategic Partnerships for Higher Education (KA203) (2020 call published 05/11/2019)
  • Strategic Partnerships for vocational education and training (KA202) (2020 call published 05/11/2019)
  • Strategic Partnerships for youth (KA205) (2020 Round 1 call published 05/11/2019)

Please note that applications addressing more than one field are still eligible to apply however applicants need to identify which sectors will be most impacted and choose from the above applications accordingly.

Key Action 3: Support for Policy Reform

Kindly click HERE to access the application.

  • Dialogue between young people and policy makers (KA347) (2020 Round 1 call published 05/11/2019)

 

Guidelines for completing application e-Forms

For ease of reference and for further assistance, please refer to the step by step user guidelines on how to complete the above application e-forms in the following document:

 

For further guidelines on Web Application Forms when applying for an EU grant under the Erasmus+ Programme kindly click HERE

3. Accreditation

The Erasmus Charter Call for accreditation 2021-2027(published 18/02/2020)

Applicants have been flagged to go through 2 mutually exclusive procedures:

ECHE selection light procedure

This Call aims at accrediting those HEIs located in eligible countries which have operational capacity to take part in next Programme’s activities, such as learning mobility of individuals and/or cooperation for innovation and good practices.

Prior to the publication of this Call, the European Commission and the Erasmus+ National Agencies will have analysed the activity and past performance of ECHE holders under the Erasmus+ Programme. To be included in this topic, the following elements were taken into account:

  • whether the HEI had participated in an Erasmus+ KA1 mobility activity from 2017;
  • whether the HEI respected the Erasmus Charter for Higher Education principles;
  • whether the HEI obtained their ECHE under the 2020 Call.

Only applicants notified by the their Erasmus+ National Agency as selected for the light procedure are admitted to this topic.

The deadline for submitting applications for the Higher Education Charter is 21 April 2020 26 May 2020 (deadline extended)

The indicative date of publishing selection results is October 2020. To apply kindly follow the link below:

 

ECHE Full procedure

This Call aims at accrediting those HEIs located in eligible countries which have operational capacity to take part in next Programme’s activities, such as learning mobility of individuals and/or cooperation for innovation and good practices.

Prior to the publication of this Call, the European Commission and the Erasmus+ National Agencies will have analysed the activity and past performance of ECHE holders under the Erasmus+ Programme. To be included in this topic, the following elements were taken into account:

  • whether the HEI had participated in an Erasmus+ KA1 mobility activity from 2017;
  • whether the HEI respected the Erasmus Charter for Higher Education principles;
  • whether the HEI obtained their ECHE under the 2020 Call.

New applicants and applicants notified by the their Erasmus+ National Agency as selected for the full procedure are admitted to this topic.

The deadline for submitting applications for the Higher Education Charter is 21 April 2020  extended until 26 May 2020 (deadline extended)

The indicative date of publishing selection results is October 2020.

Applicants will have to use their PICs for this call and not their OIDs. Current Charter holders need to use the PIC linked to their Erasmus code. This will allow us to add automatically their Erasmus code to their new Charters.

4. Attachment to Application Forms

Mandate Form

A mandate is a bilateral agreement between the coordinating organisation and each partner organisation taking part in an Erasmus+ project by which the partner organisation authorizes the coordinating organisation to act on its behalf in matters related to the project implementation.

The Mandate Form must be provided:

  • For Key Action 1 – Learning Mobility of Individuals:
    • by all partner organisations for mobility actions in the youth field;
    • by the organisations that are members of a national consortium in the fields of higher education, vocational education and training, and adult education;
    • by organisations applying for VET learner and staff mobility with the mobility charter.
  • For Key Action 2 – Strategic Partnerships:
    • By all partner organisations, except for:
    • partner organisations in projects involving schools only
    • associated partners in projects promoting cooperation between local/regional school authorities
  • For Key Action 3 – Structured Dialogue in the youth field:
    • By all partner organisations

 

Time Table and Activity Programme Forms

Those who are interested in applying for Youth Exchanges (Key Action 1) or for Structured Dialogue meetings need to fill in the below activity sheets according to their project proposal:

As for those applying for Key Action 2 (with the exception of Application KA229 – School Exchange Partnerships) are required to fill in the following document:

 

Distance Calculator

For grant support to travel costs in the Erasmus+ Programme, travel distances must be calculated using the distance calculator provided in the link below.

5. Post Application Stage

General Conditions

The General Conditions for Monobeneficiary and Multibeneficiary projects can be found here.

 

Erasmus+ Call for Proposals and legal base

 

Payment to Erasmus+ Beneficiaries

Pre-financing Payment

The National Agency provides pre-financing payment to beneficiaries after the Grant Agreement is signed by both parties (the beneficiary and the National Agency). Pre-financing is intended to provide the beneficiary with a float. The first pre-financing payment may be split into two or more instalments, depending on the type of action that the project is addressing (Key Action 1, Key Action2, or Key Action 3 in the Youth Sector) as well as the result of the risk assessment conducted by the Agency.

Interim and Final Payment

The interim and final payment will be disbursed by the National Agency on the basis of the analysis of reports and payment requests submitted by the beneficiary.

The beneficiary is advised to refer to the section ‘Payment Procedures’ in the Erasmus+ Programme Guide which is published annually by the European Commission for further details.

Mobility Tool

Once you become a beneficiary of the Erasmus+ Programme, you will become a user of the Mobility Tool+. Download Mobility Tool+ Guide for Beneficiaries.

A step by step guide for beneficiaries on how to submit a final report.
A step by step guide for beneficiaries on how to add a mobility.
A step by step guide for beneficiaries on how to export and import mobilities.
A step by step guide for beneficiaries on how to read the error log.
A step by step guide for beneficiaries on how to work with a CSV file.

 

Erasmus+ project results Platform

The Erasmus+ Project Results Platform is the dissemination platform developed by the European Commission for Erasmus+. This tool will give you access to descriptions, results and contact information of all projects funded under the Erasmus+ programme and some of the projects funded under its predecessor programmes in the field of education, training, youth and sports.

The KA2 beneficiary shall input the deliverables of the Project in the Erasmus+ Programme Dissemination Platform here in accordance with the instructions provided in the Dissemination Platform. The approval of the final report will be subject to the upload of the Project deliverables in the Dissemination Platform by the time of the submission of the final report.

The European Commission has produced a guidance document for beneficiaries Erasmus+Project Results Platform Guide for Beneficiaries on how to use the Erasmus+ Project Results Platform. You can also watch videos on adding results to your project and submitting changes and how to modify your project card.

 

Logos to use – guidelines for funded projects

Beneficiaries of European Union (EU) funding are obliged to display the EU flag and to acknowledge the support received under the relevant EU programmes in all communication and promotional material. Click here for further information. 

6. Publications

Publications

On this page you can view publications; including leaflets and report, these can be viewed online or downloaded. If you require printed copies for your own events, please contact us.

Starting out with Erasmus

The guide Starting out with Erasmus gives you an overview of how Erasmus+ works. It explains the opportunities in Erasmus+ and shows you how to get started. It is not designed to be an exhaustive overview of Erasmus+ and does not replace the European Commission Erasmus+ Programme Guide.

Annual report

The Annual Report provides a selection of good practices undertaken under the Erasmus+ Programme. The scope of the annual report is to present initiatives undertaken by local and foreign partners that, apart from being successful in their implementation are leaving an impact on the organisation and society in general.

Annual Report 2014

Annual Report 2015

Annual Report 2016

Annual Report 2017

Annual Report 2018

External Publications

Below you can view a number of publications produced by the European Commission or by other entities.

EU Publications

Publications produced by the European Commission

Erasmus+ higher education impact study

Between 2014 and 2018, two million students and staff in higher education undertook a learning, training or teaching period abroad with the new Erasmus+ programme. The objective of the study was to assess the impact of Erasmus+ mobilities on staff, students and higher education institutions. It was based on almost 77,000 survey responses from these groups.
Published: 2019-05-17

Study on the impact of Erasmus+ higher education partnerships and knowledge alliances at local, national and European levels on key higher education policy priorities
This study provides the analysis of two types of Erasmus+ cooperation projects: Higher Education Strategic Partnerships and Knowledge Alliances, including their coverage of the policy priorities and objectives. The study assessed what impact these projects had at systemic/policy, organisational and individual levels and how this affected the modernisation of higher education systems in Europe.
Published: 2019-05-17

Other Publications

The Impact of International Mobility on the Professional Development of Teachers and Other Staff

The Erasmus+ National Agency for Education & Training, the Kohnstamm Instituut has conducted a study into the impact that international mobility among teachers and other educational staff has yielded with regard to their professional development.

Source: Dutch National Agency Erasmus+